OFFICE MANAGER/PART-TIME BOOKKEEPER

 

 THE CORE COMPONENTS OF YOUR POSITION WILL INCLUDE:

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• BOOKKEEPING, ACCOUNTS PAYABLE, ACCOUNTS RECEIVABLE

 

• GENERAL ACCOUNTING/FINANCE

  • Participate in Event Budget meetings and work with event managers on maintaining accurate actual reporting 

  • Establish efficient accounting practices to help streamline processes 

  • Maintain transaction details within Quickbooks and provide monthly P&L reports

  • Collaborate with upper management to maintain accurate cash flow sheets

  • Track payroll data

  • Assist General Manager with employee and contractor onboarding 

  • Set up accounts and credit with new vendors 

• ACCOUNTS PAYABLE

  • Coordinate with Program Managers to organize and catalog all event-based invoices 

  • Maintain payment calendars and prepare monthly reports for outgoing payments 

  • Assist program managers with spending categorizations and ensure accurate transcription from systems such as Ramp into appropriate Quickbooks categories. 

  • Collect and catalog W-9’s, insurance certificates, and necessary tax information from supplies & vendors 

  • Utilize creative payment platforms (such as Wise, ACH payments, Tay) etc to quickly and effectively pay international contractors

  • Prepare 1099’s 

• ACCOUNTS RECEIVABLE

  • Work with Program Managers to maintain accurate customer lists and create invoicing systems to accurately collect one time and installment payments. 

  • Track invoices for timely payments and communicate with customers as needed for delinquencies and collection 

 

• OFFICE MANAGEMENT & ADMINISTRATIVE DUTIES

  • Collect mail on a weekly basis and distribute as necessary

  • Assist President in scheduling meetings and maintaining calendars 

  • Support General and Communications Managers with organizing and constructing customer and marketing communications 

  • Assist with staff travel arrangements and itineraries

  • Support Program Managers with collection and organization of customer data inside platforms such as Regfox, Monday.com & Copper

REQUIRED EXPERIENCE AND NECESSARY SKILLS INCLUDE:             

• Understanding of mid-level accounting 

• Quickbooks 

• Strong knowledge of accounting software and app integrations 

• Accounts Payable 

• Accounts receivable

• Advanced Excel skills

• Customer service based approach

• Must be comfortable working solo or in groups, interacting with other team members and customers via email, chat, and video conferencing

• Advanced written and communication skills 

• Confidence in decision making and strong self-management ability

• Organization and prioritization are key elements to success in this role 

• Must be detail oriented, dependable, discrete, and honest 

 

THE REQUIREMENTS FOR THE POSITION WILL INCLUDE:   

• LOCATION

  • The position will operate out of our Raleigh, NC Headquarters

  • Approximately 30 hours per week on average

  • Potential travel to events throughout the year for additional compensation

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